1C: Trading Management and Customs Warehouse 2.0

1C: Trade Management and Customs Warehouse 2.0 is a ready-made solution for custom warehouse automation developed by Smart Business Solutions.


This solution contains the following functional:

 

  • sales management;

  • procurement management;

  • sales and procurement planning;

  • warehouse stock management;

  • excise warehouse management;

  • customs warehouse management;

  • planning management;

  • order management;

  • managing relationships with partners;

  • analysis of company turnover;

  • price analysis and pricing policy management;

  • monitoring and analysis of effectiveness of trading activities.

Counterparty

Contractor – a general concept that includes customers, shippers, consignees, carriers and individuals. Counterparties can be grouped by directory classifier groups such as "Suppliers", "Buyers", and "Distributors". The counterpart catalog has an unlimited number of investment levels. Counterparties are located in several tabs. The following fields are provided for the contractor:

 

  • Name;

  • Counterparty type - legal or natural person;

  • VAT and registration number;

 Gadījumā, ja tiek izmantota sistēma 1C: Grāmatvedība, kontrahentu kartiņas pēc apmaiņas nonāk grāmatvedībā.

Nomenclature

Catalog Nomenclature is intended for storing information about goods, kits, return containers, services. Information about nomenclature positions is located in several tabs. An input assistant has been developed to make it easier to enter a new card. The following fields have been parsed for nomenclature accounting:

 

  • Name (possibility to store names in several languages);

  • Article;

  • Code;

  • Unit of measure - basic (eg piece), extra (eg liters) and number of units (eg box).

The other required fields are filled in by the system itself.

Customs Codes

Catalog Customs codes are the storage of data on customs codes. The catalog contains both local customs codes and customs codes for customs letters.

Calculation rates are set for each customs code, which are current at the moment in Latvia. Rates can be set for each code individually or for a code group. Upon receipt of the goods in the warehouse or shipment from the warehouse, the basic rate system calculates the import fee.

Excise tax settings

Catalog Excise tax settings are designed to set excise tax calculation rules when receiving or leaving a warehouse.

The catalog contains the customs code group, the calculation rate and the calculation rules.

Nomenclature Series (Declaration)

In the Nomenclature series the data on the declaration according to which the cargo enters the warehouse or closes the expenditure document is indicated.

When you make a PMD declaration, the system will automatically execute the order for the user with a deadline of 20 days for the next declaration (eg IMP7). When completing a task (IMP7 design), the task will automatically change the status to Executed and no longer send the user a reminder.

Files and images (such as scanned documents) can be added to the nomenclature series.

Buyer's order and order to supplier

In this document, the initial client application is formed:

 

  • Cargo received from the customer;

  • Cargo shipment to the customer;

  • Services for which the customer will be billed.

The buyer's order can be made manually or by receiving the Goods and Services document at the moment of creation (in this case the order system is created by itself).

The above application types can be divided into separate applications or combined into one, depending on the required details of the performance control. In the case of a Order Order for a Supplier (for example, a Transport Application for a Carrier) on the basis of the Buyer's order, a list of related orders will be displayed at the bottom of the work desk. The main cursors in the document:

 

  • Date of application;

  • Predicted date of payment for the advance invoice;

  • Contractor and contractor;

  • Date of service provision;

  • Number;

  • Prepayment Percentage - Prepayment Percentage on Advance Invoice;

  • Document number - Order number according to which cargo can be determined in the future at the moment of shipment;

  • In the Additional tab, additional parameters of the buyer's order (responsible, department, service content are specified) - the language in which the content of the service will be filled in the Services tab is selected;

  • On the Goods tab (plan), the planned item to enter the warehouse is indicated. In the Nomenclature series, the series with the basic parameters of the goods and the basic numbers of the cargo and weight are indicated;

  • The Services (Plan) tab shows the services you plan to invoice in the future (storage, unloading, loading, making a declaration, etc.); if you specify a responsible, task completion date, and set the Run a task flag, the system will execute the task for the specified user with a reminder the day before the end of the task;

  • The Services tab (fact) specifies the actual services after rendering them (for example, after entering a declaration in the given section you need to enter the appropriate service), the quantity, the price (if the price was previously entered through the Pricing module, the price will be filled in automatically) and responsible provision of the service; the invoice will be displayed on the basis of the given service; the responsible person in the column Responsible service must be specified; In the Transport column, the transport for which the given service will be linked will be indicated, this will allow to realize the service after the completion of the transport in the Goods and Services Sales Document;

  • There is a possibility to print an Advance Invoice and Buyer's Order in the document.

Receipt of goods and services

This document is used to arrive / arrive at a warehouse or an incoming invoice from a service provider (eg transport costs). The document is formed on the basis of the Buyer's order. When creating a document on the basis of the Buyer's order, the system will fill all the basic fields of the document. In the event that the Batch and Properties Correction (for example, to make a product from PMD to IMP7) are formulated on the basis of the Receipt, the adjustment of the received load will be indicated at the bottom of the work table. The main fields available to the user are:

 

  • Most documents are filled in automatically when creating a document based on the Buyer's order. The user only needs to change the fields that do not match;

  • When creating a document without a justification of the Buyer's order, the system will offer to fill in a simplified version of the order form, which will specify the consignor, the cargo owner and some additional fields, after which the form of receipt of the Goods and Services will be opened;

  • In the Product tab, the user specifies the number of places, the basic amount, the additional quantity and the amount of customs (if the goods in the card have coefficients, all these quantities are calculated automatically, if the Manual calculation is set, automatic calculation will not work);

  • The Services tab shows the services and their amounts; for your services your organization will pay the supplier;

  • On the Guarantee Amount tab, you need to fill in the import fee, excise amount, and potential debt. When the cargo arrives, the amount of the guarantee increases, sending - decreasing. Filling is done automatically on the basis of calculation rates. In the event that no rates are specified for the customs code, the system will itself open the Customs Code Card, which will fill in the required fields.

  • The Additional Documents tab specifies the type and number of the accompanying documents and the basic indicators of the application (EORI number, etc.);

  • In addition to the tab, the basic indicators of the document (responsible, department, seal number, incoming number (invoice number and CMR), incoming date, etc.) are indicated;

  • If necessary, the document allows you to print the Acceptance - Delivery Note, the Bill of Lading in an abbreviated form and the Possible Customs Debt.

Correction of goods series and properties

The document is meant for moving cargo between declarations. The given document may be drawn up on the basis of receipt of the Goods and the service. When creating a document on the basis of an incoming document, the system will fill in all the basic fields of the document itself.

Basic fields designed for users:

 

  • When creating a document on the basis of an incoming document, most fields are filled in automatically, the user only needs to change the fields that do not match;

  • In the table below the header of the document, information about the item is entered, the old series, the number of seats to be moved (columns of net weight, gross weight, etc.) and the new product series are recommended.

Preču un pakalpojumu realizācija

Document The realization of goods and services is intended to record the fact of the realization of the goods and to calculate the fact of exhibiting the services specified in the document. The document is formed on the basis of the Buyer's order. When creating a document on the basis of the Buyer's order, the system itself fills in all the basic fields of the document. Basic fields designed for users:

 

  • Most documents are filled in automatically when creating a document based on the Buyer's order. The user only needs to change the fields that do not match;

  • On the Product tab, the user specifies the item and the series from which the cargo will be shipped, the number of seats, the basic quantity, the additional quantity, the customs quantity, the gross and net weight (if the goods have certain coefficients in the card, these quantities will be calculated automatically); The weight can be manually changed in all outgoing documents except the last one, when the last balance of the item is indicated after the selected declaration. In order to close a document with transit or some other procedure, the first line of the write-off nomenclature series may indicate the series of the nomenclature to which the item goes. You can also fill in the goods with the Filling Mechanism, which allows you to fill in the part of the table by Orders (by the amount of cargo arriving after this Order) or by Transport.

  • On the Services tab, the user fills in the given part of the table based on all buyer orders that have unrestricted services. The document is fully filled in based on the data specified in the application on the Services tab. Part of this table can also be filled in by transport. If the service is a repetition service (for example, a storage service), the system itself calculates the amount of days that elapsed from the last invoiced expense after the current balance;

  • On the Guarantee tab, you need to fill in the import fee, excise amount and possible debt. When the cargo arrives, the amount of the guarantee increases, sending - decreasing. Filling is done automatically on the basis of calculation rates. In the event that no rates are specified for the customs code, the system will itself open the Customs Code Card, which will fill in the required fields.

  • The document allows you to print the Accrual Form, Abbreviated Customs Debt, Advance Invoice, Credit Invoice, Invoice, Service Provider and CMR.

Calculation of wages

Document The calculation of the wage is intended for the calculation of the wage of the piece work. The document is filled out every month. The first information is filled in the Buyer's order, on the Services tab (fact), the Responsible person, for whom the wage will be calculated, is indicated opposite to each service. The unit price is taken from the Set Price document, which sets the price for the services to be performed.

  • Document Executed Works In the table section, the user, by clicking on the Fill button, will see the list of services, their quantity, price, amount and responsible;

  • The Results section of the table will show the total amount of wages and salaries per person responsible.


Reports

The system has custom reporting for customs warehouses:

 

Each of these reports provides several analysis sections and the ability to receive analysis data almost after each field entered by the user.

All of these reports are attributed to the dynamic report type. This means that the user can set up his own report and save only the settings he needs.

Customs Report

This report allows you to view basic cargo information and its location along the declarations. The report is formulated for the specified period based on the documents produced. The report provides the following information:

 

  • Customs warehousing (declarations - IMA7, IMC7100);

  • Temporary storage residues (declaration - PMD);

  • Remaining stock in EU (CMR, Invoice, Others);

  • Post-export balance (EXA);

  • Balance of the cleared goods (declarations - IMA4, IMY);

  • Excise goods turnover (report complies with requirements of Latvian Excise Administration).

Total amount of guarantee

The report provides information about the guarantee amounts for the specified period based on the receipt of the Goods and Services, Sales of Goods and Services and Adjustment of the Guarantee Amount. The report shows the total amount of the guarantee, the import tax, the excise tax, the following amounts of the guarantee amounts:

  • Possible customs debt;

  • Possible excise debt;

  • Ipossible transit debt.

Declared declarations

The report shows a list of all declarations for the specified period. For each declaration, the report shows the number of completed and closed declarations.

Excise reports

The following excise reports are available in the system:

 

  • Turnover of wine products (Annex 32);

  • Residues of wine products (Annex 33);

  • Overview of alcoholic products (Annex 30, discharged in the SRS);

  • Overview of tobacco products (Annex 17).